Fall 2008 Move-In Information

Area Check-In Times

If you need to check in after August 24, please contact the Housing & Residential Education office at info@housing.utah.edu to alert us of your late arrival.

Pre-Arrival Checklist

• If you live near Salt Lake City, try to have your student ID picture taken. Your ID card is your building access and your meal card. Having this ready to pick up will be one less thing to do when you arrive. If you attend on campus orientation, you will have your picture taken then. Your card will be ready for you at check-in.
• You may pay your August charges online after July 31.
• Review the Heritage Commons map to see where your building is located and where your check-in location is.
• There are several taxi/shuttle services from the airport to the University. Reservations are highly recommended for the shuttle service [Express Shuttle ($18 from the airport) http://www.expressshuttleutah.com/]. You can access cabs at the airport after you have your luggage.

Building Access & Room Access

Room key: You will be issued your room key at check-in. It is vital that you lock your doors at all times. It is also important that you talk with your suitemates about locking their door. In Chapel Glen and Gateway Heights, the rooms are connected by the bathroom. Bathrooms do not have locks on them as this would violate fire code.

If you are locked out of your room during business hours - please go to HRE to sign out a lock-out key. After business hours, please call 587-2000 (PHC desk) and the duty RA will be radioed to assist you. If you obtain a lock-out key from HRE during business hours, the first one will be free and each additional one will be $5. If you need your door unlocked after regular HRE business hours, the cost will be $25.

If you are locked out of your building and need a temporary access card, you can purchase one from HRE during business hours or from the PHC desk after HRE business hours. A temporary access card costs $10. If you return the card to HRE during business hours, you will receive a $5 refund to your account.

If you have lost your key and need a lock change, the cost will be $60.00.

If you are locked out of your building or room after the Peterson Heritage Center closes, please call 587-2000. This number is answered 24 hours per day. The duty RA will be radioed to let you into your room. This service costs $25.

Staff will always verify your identity when letting you into your room or issuing a lock out key. Billing for all fees will be to your Housing U account.

Meal Plans

First-Time students (and their families) arriving on Thursday, August 21 will have a dinner reception in the Peterson Heritage Center Dining room from 4:00–7:00 pm.

Move-In Weekend meals

The meal plan begins on Friday, August 22 for all students. Families are welcome to eat with their student at a special price during Move-In Weekend! Breakfast is $4.00 and lunch and dinner are $5.00 for the entire weekend!

Your meal plan is encoded onto your student ID card. Please bring your ID with you to all meals.

Changing your meal plan

Students can change their meal plan once during the first week of school. Instructions will be sent via e-mail after your arrival, there will also be postings on your floor.

Your Housing Bill

Charges for Fall semester will be billed to your account on July 31, 2008. You will see your room, meal plan, RHA dues, optional services, and utilities (Benchmark residents only) for each month. Only those items dated in August are due before/upon your arrival.

You can pay in the following ways: online in Housing U using a credit card, calling in a credit or debit card payment to Housing & Residential Education (801-587-2002), or paying in person at the Housing & Residential Education office. Additional payments will be due September 1, October 1, November 1, and December 1. Spring payments will be due January 9, February 1, March 1, April 1 and May 1. (Billing will occur on the 22nd of the previous month.)

Financial Aid /Scholarship Information

If you have financial aid that will cover all or part of your housing fees, you may bring your financial aid check to Housing & Residential Education when you receive it.

If you have a University scholarship that covers your housing, these will be posted to your account by August 15. Non-housing scholarships will be posted to your tuition account. When you receive the financial aid/scholarship reimbursement from your tuition excess, please bring the excess to HRE to pay your bill. If you have questions regarding your scholarship, please contact Kent Miller at 587-0859 or kmiller@housing.utah.edu.

Where and When to Check-In

Check-in for first time students will be Thursday, August 21 from 9:00 am to 7:00 pm MDT. All other students should plan to check in Friday, August 22 from 9:00 am to 7:00 pm MDT. Students can also check-in on Saturday, August 23 and Sunday August 24 between the hours of 9:00 am to 7:00 pm MDT.

Please park near your assigned building. Watch for signs or volunteers in the parking lot to direct you to the check-in area for your building.

• Sage Point residents will check-in at the tent located to the north of building 811.
• Chapel Glen residents will check-in at the tent located to the south of building 803.
• Gateway Heights residents will check-in outside of building 807, on the west side near the shuttle stop.
• Officers Circle residents will check-in at the Gazebo/Bandstand located in the center of the grassy area on the circle.
• Benchmark residents will check-in on the south side of building 820.
• Shoreline Ridge residents should check-in at the Information Desk in the Peterson Heritage Center.

Driving Directions to Residence Halls (PDF) >>

Wondering What to Bring with You?

Check out the “Quick Glance” guides for residents and parents for a listing of items you should bring along with other valuable information.

A couple of highlights:

• The U is a dry campus—please do not bring alcohol or empty alcohol containers.
• Toilet paper (all bathrooms are semi-private bathrooms). Not all buildings have public restrooms.
• A shower caddy for your shower supplies (Housing & Residential Education has removed the shower shelves from the showers as they frequently fell down, causing a safety hazard).

Resident Quick Glance (PDF) >>
Quick Glance for Parents (PDF) >>
What to Pack (PDF) >>

Insurance

Housing & Residential Education assumes no liability for thefts in the residence halls or apartments. We recommend that residents obtain renter's insurance to cover their personal belongings. One such provider of insurance (although not endorsed by Housing & Residential Education or the University of Utah) is NSSI (http://www.nssi.com).

Parking

No parking tickets will be given from Thursday, August 21 through Sunday, August 24, but you MUST be parked in a legal non-metered parking spot. Parking on the sidewalks, lawn, or in a handicapped space (without the appropriate tag) will result in a ticket. You can park in the metered locations, but you will need to pay the appropriate meter amount.

Canceling Your Room

If your plans have changed and you will not be attending the University of Utah or no longer plan to live on campus, please cancel your room reservation to avoid being billed. Log into Housing U and choose “Cancel Room Reservation” under step 5. The last day to cancel is July 1, 2008. After that date, the room cancellation fee of $400.00 will apply, plus daily housing and meal plan charges if you cancel after Move-In day.

Optional Services

Optional services photos and descriptions >>

Refrigerator Rental: If you pre-ordered a refrigerator, it will be in your room with a card on it that states it was delivered to the room for you. If you change your mind and do not want a refrigerator, you can change this rental in your Housing U application Step 9 - optional services through July 26. After that time, you can submit an email to optionalservices@housing.utah.edu. After August 21, you can obtain a dolly from the Peterson Heritage Center and return the refrigerator to Housing & Residential Education.

If you wish to rent a refrigerator after you arrive, you can do so by going to the Housing & Residential Education office, Building 822, west side of the building, and completing a rental contract with the Housing Operations Executive Secretary, Flavio Lima. Please allow for up to two weeks for the refrigerator to be delivered. There is a limited supply.

All refrigerators must be returned clean and dry by the student at the end of the term.

Lofting Service: If you pre-ordered your bed to be lofted, it will be lofted in your room upon arrival. If you change your mind and no longer want it lofted, you can change this service request in your Housing U application Step 9 - optional services through July 26. After that time, you can submit an email to optionalservices@housing.utah.edu. After August 21, you will need to submit a work request on the Housing & Residential Education webpage, www.housing.utah.edu “submit work request” to have the loft removed. If the bed has already been lofted, a credit for $25 will be placed on your account. Twenty dollars is retained to cover the cost of the labor for the service. For your safety do not dismantle the loft yourself.

* Note—only HRE lofts are permissible in the residence halls.

If you wish to purchase the lofting service after you arrive, you may do so by going to the Housing Residential Education office, Building 822, west side of the building, and completing a rental contract with the Housing Operations Executive Secretary, Flavio Lima. Please allow up to two weeks for the lofting service to be completed.

Bike Storage: Your student ID card will be encoded to allow you access to the bike storage in your building where you can place your bike.

Bike Storage Locations (PDF) >>

Safe Rental: If you pre-ordered a safe rental, it will be installed in your closet, bolted to the floor. Instructions will be attached to the top of the safe. You should change the preset combination when you begin using the safe. If you change your mind and no longer want a safe, you can change this service request in your Housing U application Step 9 - optional services through July 26. After that time, you can submit an email to optionalservices@housing.utah.edu. After August 21, you will need to submit a work request on the Housing & Residential Education webpage, www.housing.utah.edu “submit work request” to have the safe removed.

If you wish to purchase a safe rental after you arrive, you may do so by going to the Housing & Residential Education office, Building 822, west side of the building, and completing a rental contract with the Housing Operations Executive Secretary, Flavio Lima. Please allow for up to two weeks for the safe to be installed.

Activiation of a Personal Phone Line

Personal phone lines are not provided in each room. Students interested in activating a phone line can request this service at Housing U under optional services through July 26. Students interested in a personal phone line will be charged a $60 installation fee as well as $16 monthly. A local phone line will be provided in each building for public use.

Heritage Center Mailbox

Students are not automatically assigned a mailbox. If you would like a mailbox, please make that selection at Housing U under optional services. Students can pick up their mailbox combinations at the Heritage Center front desk during move-in.

Peterson Heritage Center

Visit the Peterson Heritage Center on Move-In day for the following:

• ask a question
• borrow a moving cart or dolly
• borrow a vacuum
• borrow a cleaning supply bucket
• request your mailbox number (Students are not automatically assigned a mailbox and will need to request one at the front desk)
• purchase a snack, sandwich, and/or beverage
• visit the informational booths set up for you in the conference rooms
• eat in the dining room
• First-Time students and their families have a special reception on Thursday, August 21.
• The meal plan begins for all students with brunch on Friday, August 22.