Cancellation Schedule
Cancellations are defined as occurring pre-occupancy (i.e. before the start of the terms of the housing agreement) when a student cancels their agreement with HRE. Cancellation costs are a flat rate fee. The below tables are for cancellation fees based on the date the form is submitted in Housing U by the student. Students who submit a cancellation form by April 11, 2023 at 11:59 p.m. for the 2023-2024 academic year will not be subject to a cancellation fee and receive their $200 reservation fee refunded to their credit card used to pay the reservation fee.
Cancellations are defined as occurring pre-occupancy (i.e. before the start of the terms of the housing agreement) when a student cancels their agreement with HRE. Cancellation costs are a flat rate fee. The below tables are for cancellation fees based on the date the form is submitted in Housing U by the student. Students who submit a cancellation form by April 11, 2023 at 11:59 p.m. for the 2023-2024 academic year will not be subject to a cancellation fee and receive their $200 reservation fee refunded to their credit card used to pay the reservation fee.
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Upper Division & Graduate Cancellation Schedule |
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| Cancellation Form Submission Date | $200 Reservation Fee | Cancellation Fee | Total Cost (Reservation fee + Cancellation Fee) |
| Within 3 business days of reserving | Refunded | - | - |
| After 3 business days of reserving | Forfeited | - | $200 |
| March 1, 2023 – March 31, 2023 | Forfeited | $100 | $300 |
| April 1, 2023 – April 30, 2023 | Forfeited | $200 | $400 |
| May 1, 2023 – May 31, 2023 | Forfeited | $400 | $600 |
| June 1, 2023 – June 30, 2023 | Forfeited | $600 | $800 |
| July 1, 2023 – July 31, 2023 | Forfeited | $900 | $1,100 |
| August 1, 2023 – First date of occupancy | Forfeited | $1,500 | $1,700 |
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First Year Cancellation Schedule |
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| Cancellation Form Submission Date | $200 Reservation Fee | Cancellation Fee | Total Cost (Reservation fee + Cancellation Fee) |
| Within 3 business days of reserving | Refunded | - | - |
| After 3 business days of reserving | Forfeited | - | $200 |
| June 1, 2023 – June 30, 2023 | Forfeited | $600 | $800 |
| July 1, 2023 – July 31, 2023 | Forfeited | $900 | $1,100 |
| August 1, 2023 – First date of occupancy | Forfeited | $1,500 | $1,700 |
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Summer Session 2023 Cancellation Schedule* |
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| Cancellation Form Submission Date | $200 Reservation Fee | Cancellation Fee | Total Cost (Reservation fee + Cancellation Fee) |
| Within 3 business days of reserving | Refunded | - | - |
| After 3 business days of reserving | Forfeited | $200 | $400 |
| April 1, 2023 – May 1, 2023 | Forfeited | $600 | $800 |
| May 2, 2023 – May 11, 2023 | Forfeited | $800 | $1,000 |
*This applies to both all summer term and summer session 1 housing agreements.
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Summer Session 2 2023 Cancellation Schedule* |
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| Cancellation Form Submission Date | $200 Reservation Fee | Cancellation Fee | Total Cost (Reservation fee + Cancellation Fee) |
| Within 3 business days of reserving | Refunded | - | - |
| After 3 business days of reserving | Forfeited | $200 | $400 |
| April 1, 2023 – May 1, 2023 | Forfeited | $600 | $800 |
| May 2, 2023 – June 21, 2023 | Forfeited | $800 | $1,000 |
Housing & Residential Education (HRE) determines terminations as occurring after the start of the term of the agreement (i.e. post occupancy). Students may change the end date of their booking with HRE to leave earlier than the end of the reservation period by submitting the termination form in Housing U. Termination costs are a percentage based on a range of dates the student indicates they will move out of their assigned space. HRE may terminate the agreement per the terms of the contract. The termination schedule is subject to the contract length (i.e. 9-month versus 12-month contracts).
Terminate your housing agreement after occupancy by visiting the Housing U Portal through CIS. Select "Housing Forms" from the top menu, select the year/term you want to terminate, and complete the Post-Occupancy Termination Form.
Refunds will appear on your student account after you complete your move out. Please consult our rates to determine the amount of your refund.
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9-Month Termination Schedule |
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| Move Out Date Listed in Termination Form | Percentage of Contract Refunded | Percentage of Meal Costs Refunded |
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Fall Semester Termination Schedule |
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| First date of occupancy – August 31, 2023 | 80% | 80% |
| September 1, 2023 – September 30, 2023 | 60% | 60% |
| October 1, 2023 – October 20, 2023 | 40% | 40% |
| On or after October 21, 2023 | 0% | 0% |
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Spring Semester Termination Schedule Students living on campus in fall semester may terminate spring semester at no charge if they submit the termination form AND move out prior to January 1 |
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| January 1, 2024 – January 20, 2024 | 80% | 80% |
| January 21, 2024 – February 10, 2024 | 60% | 60% |
| February 11, 2024 – March 1, 2024 | 40% | 40% |
| On or after March 2, 2024 | 0% | 0% |
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12-Month Termination Schedule |
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| Move Out Date Listed in Termination Form | Percentage of Contract Refunded | Percentage of Meal Costs Refunded |
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Fall Semester Termination Schedule |
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| First date of occupancy – August 31, 2023 | 80% | 80% |
| September 1, 2023 – September 30, 2023 | 60% | 60% |
| October 1, 2023 – October 20, 2023 | 40% | 40% |
| On or after October 21, 2023 | 0% | 0% |
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Spring Semester Termination Schedule Students living on campus in fall and/or spring semester may terminate summer semester at no charge if they submit the termination form AND move out prior to May 1 |
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| January 1, 2024 – January 20, 2024 | 80% | 80% |
| January 21, 2024 – February 10, 2024 | 60% | 60% |
| February 11, 2024 – March 1, 2024 | 40% | 40% |
| On or after March 2, 2024 | 0% | 0% |
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Summer Semester Termination Schedule |
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| May 1, 2023 – May 30, 2024 | 80% | 80% |
| June 1, 2023 – June 21, 2024 | 50% | 50% |
| On or after June 22, 2024 | 0% | 0% |
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Summer 2023 Termination Schedule |
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| Move Out Date Listed in Termination Form | Percentage of Contract Refunded | Percentage of Meal Costs Refunded |
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Reserved for Summer Sessions 1 & 2 |
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| May 12, 2023 – June 21, 2023 | 50% | 50% |
| On or after June 22, 2023 | 0% | 0% |
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Reserved for Summer Session 1 Only |
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| May 12, 2023 – May 31, 2023 | 50% | 50% |
| On or after June 1, 2023 | 0% | 0% |
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Reserved for Summer Session 2 only |
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| June 22, 2023 – July 12, 2023 | 50% | 50% |
| On or after July 12, 2023 | 0% | 0% |