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New Refund Schedule
Effective March 28, 2023

Starting with the summer 2023 housing term (May 12, 2023 – August 5, 2023) Housing & Residential Education will utilize the following refund schedules for cancellations and terminations. Students who booked with HRE before this refund schedule will have until 11:59p.m. (mountain time) for the 2023-2024 academic year to cancel their reservation and receive their $200 reservation fee. Cancellations that occur after April 11, 2023 at 11:59p.m. (mountain time) will be subject to the refund schedule outlined below. Summer 2023 cancellations will not fall into this grace period.

 

Cancellation Schedule

Cancellations are defined as occurring pre-occupancy (i.e. before the start of the terms of the housing agreement) when a student cancels their agreement with HRE. Cancellation costs are a flat rate fee. The below tables are for cancellation fees based on the date the form is submitted in Housing U by the student. Students who submit a cancellation form  by April 11, 2023 at 11:59 p.m. for the 2023-2024 academic year will not be subject to a cancellation fee and receive their $200 reservation fee refunded to their credit card used to pay the reservation fee.

Cancellations are defined as occurring pre-occupancy (i.e. before the start of the terms of the housing agreement) when a student cancels their agreement with HRE. Cancellation costs are a flat rate fee. The below tables are for cancellation fees based on the date the form is submitted in Housing U by the student. Students who submit a cancellation form  by April 11, 2023 at 11:59 p.m. for the 2023-2024 academic year will not be subject to a cancellation fee and receive their $200 reservation fee refunded to their credit card used to pay the reservation fee.

Upper Division & Graduate Cancellation Schedule

Cancellation Form Submission Date $200 Reservation Fee Cancellation Fee Total Cost (Reservation fee + Cancellation Fee)
Within 3 business days of reserving Refunded - -
After 3 business days of reserving Forfeited - $200
March 1, 2023 – March 31, 2023 Forfeited $100 $300
April 1, 2023 – April 30, 2023 Forfeited $200 $400
May 1, 2023 – May 31, 2023 Forfeited $400 $600
June 1, 2023 – June 30, 2023 Forfeited $600 $800
July 1, 2023 – July 31, 2023 Forfeited $900 $1,100
August 1, 2023 – August 18, 2023 Forfeited $1,500 $1,700

 

First Year Cancellation Schedule

Cancellation Form Submission Date $200 Reservation Fee Cancellation Fee Total Cost (Reservation fee + Cancellation Fee)
Within 3 business days of reserving Refunded - -
After 3 business days of reserving Forfeited - $200
June 1, 2023 – June 30, 2023 Forfeited $600 $800
July 1, 2023 – July 31, 2023 Forfeited $900 $1,100
August 1, 2023 – August 18, 2023 Forfeited $1,500 $1,700

 

Summer Session 2023 Cancellation Schedule*

Cancellation Form Submission Date $200 Reservation Fee Cancellation Fee Total Cost (Reservation fee + Cancellation Fee)
Within 3 business days of reserving Refunded - -
After 3 business days of reserving Forfeited $200 $400
April 1, 2023 – May 1, 2023 Forfeited $600 $800
May 2, 2023 – May 11, 2023 Forfeited $800 $1,000

*This applies to both all summer term and summer session 1 housing agreements.

Summer Session 2 2023 Cancellation Schedule*

Cancellation Form Submission Date $200 Reservation Fee Cancellation Fee Total Cost (Reservation fee + Cancellation Fee)
Within 3 business days of reserving Refunded - -
After 3 business days of reserving Forfeited $200 $400
April 1, 2023 – May 1, 2023 Forfeited $600 $800
May 2, 2023 – June 21, 2023 Forfeited $800 $1,000
Reminder: Former refund schedule below. HRE will no longer use this schedule starting with the Summer 2023 term.

CANCELLATION

A contract cancellation is when a student will continue to be enrolled at the University of Utah, but does not wish to live in an HRE facility for the duration of their contracted period. If you cancel your contract, there is a fee. Please see the Contract Cancellation Fees and Schedule for details.

  • Students who are getting married or who are deployed for military service are not subject to contract cancellation fees when appropriate paperwork is given as part of their contract termination. Please cancel your contract as soon as you receive deployment paperwork or set your date for marriage.
Contract Termination Instructions

Contracts must be terminated by completing the Contract Termination section in your Housing U account. Once in Housing U, navigate to Housing Forms and then the contract termination form. Please note: cancellation fees are determined by the checkout date, not the date the cancellation form is submitted.

Cancellation Fees and Schedule

For students who do a contract cancellation, the fees and the schedule are detailed below. These fees are intended to generate a full academic year commitment by students and insure that we can accommodate individuals who desire the on-campus living experience.

ACADEMIC YEAR CONTRACT prior to occupancy: Fall CANCELLATION Fee

Termination Date Fee Explanation of Charges to Account
Prior to May 1 $0 Reservation fee refunded, if paid
May 2-June 1 $200 $200 charged to account (reservation fee, if paid).
June 2-July 1 $400 $400 charged to account
July 2-August 1 $600 $600 charged to account
August 2-August 18 $900 $900 charged to account
August 19 or later $1,300 $1,300 charged to account

ACADEMIC YEAR CONTRACT after occupancy: Fall CANCELLATION Fee

Move-out Date Fee Explanation of Charges to Account
Fall Move-in Day to August 31 $2,250 Cancellation fee will be assessed to your account
September 1-15 $2,100
September 16-30 $1,950
October 1-15 $1,800
October 16-31 $1,650
November 1-15 $1,500
November 16-30 $1,350
Students not intending to continue for the Spring semester and who move out December 1 through the last day of the fall semester will pay the cancellation fee and be charged through the last day students can live on campus. We do not pro-rate the last two weeks of each semester. $750 If you notify HRE by October 1
$900 If you notify HRE by November 1
$1,050

 

If you notify HRE by December 1

 

$1,300 If you notify HRE on or after December 2
Day after fall semester closing day-spring semester move-in day $1,500

 

SPRING CONTRACTS ONLY prior to occupancy: Spring CANCELLATION Fee

Termination Date  Fee Explanation of Charges to Account
Prior to December 1 (If you only have a Spring, not academic year contract) $0 Reservation fee refunded, if paid
December 1-spring semester move-in day $580 $580 charged to account

 SPRING and ACADEMIC YEAR CONTRACTS after occupancy:  Spring Cancellation Fee

Move-out Date Fee Explanation of Charges to Account
Spring semester move-in day - January 31 $1,350 Cancellation fee will be assessed to your account
February 1-14 $1,100
February 15-28 $950
March 1-15 $800
March 16-31 $650
April 1-19 $500
April 20 -spring semester closing Contract Balance

 

SUMMER CONTRACTS ONLY prior to occupancy: Summer CANCELLATION Fee

Termination Date Fee Explanation of Charges to Account
Cancellation within 72 hours of making your room reservation $0 Reservation fee refunded, if paid
Cancellation after 72 hours of making your room reservation $200  $200 will be charged to your housing account

SUMMER CONTRACT ONLY after occupancy: Summer CANCELLATION Fee

Move-out Date Fee Explanation of Charges to Account
Any time during summer contract $580 Cancellation fee will be assessed to your account.

*Housing & Residential Education defines occupancy as the moment when a resident takes possession of their room/suite/apartment key.

 

If you have any questions about your contract termination, please do not hesitate to contact our office for more information.