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New Refund Schedule
Effective March 28, 2023

Starting with the summer 2023 housing term (May 12, 2023 – August 5, 2023) Housing & Residential Education will utilize the following refund schedules for cancellations and terminations. Students who booked with HRE before this refund schedule will have until 11:59p.m. (mountain time) for the 2023-2024 academic year to cancel their reservation and receive their $200 reservation fee. Cancellations that occur after April 11, 2023 at 11:59p.m. (mountain time) will be subject to the refund schedule outlined below. Summer 2023 cancellations will not fall into this grace period.

 

Cancellation Schedule

Cancellations are defined as occurring pre-occupancy (i.e. before the start of the terms of the housing agreement) when a student cancels their agreement with HRE. Cancellation costs are a flat rate fee. The below tables are for cancellation fees based on the date the form is submitted in Housing U by the student. Students who submit a cancellation form  by April 11, 2023 at 11:59 p.m. for the 2023-2024 academic year will not be subject to a cancellation fee and receive their $200 reservation fee refunded to their credit card used to pay the reservation fee.

Cancellations are defined as occurring pre-occupancy (i.e. before the start of the terms of the housing agreement) when a student cancels their agreement with HRE. Cancellation costs are a flat rate fee. The below tables are for cancellation fees based on the date the form is submitted in Housing U by the student. Students who submit a cancellation form  by April 11, 2023 at 11:59 p.m. for the 2023-2024 academic year will not be subject to a cancellation fee and receive their $200 reservation fee refunded to their credit card used to pay the reservation fee.

Upper Division & Graduate Cancellation Schedule
Cancellation Form Submission Date $200 Reservation Fee Cancellation Fee Total Cost (Reservation fee + Cancellation Fee)
Within 3 business days of reserving Refunded - -
After 3 business days of reserving Forfeited - $200
March 1, 2023 – March 31, 2023 Forfeited $100 $300
April 1, 2023 – April 30, 2023 Forfeited $200 $400
May 1, 2023 – May 31, 2023 Forfeited $400 $600
June 1, 2023 – June 30, 2023 Forfeited $600 $800
July 1, 2023 – July 31, 2023 Forfeited $900 $1,100
August 1, 2023 – First date of occupancy Forfeited $1,500 $1,700

 

First Year Cancellation Schedule
Cancellation Form Submission Date $200 Reservation Fee Cancellation Fee Total Cost (Reservation fee + Cancellation Fee)
Within 3 business days of reserving Refunded - -
After 3 business days of reserving Forfeited - $200
June 1, 2023 – June 30, 2023 Forfeited $600 $800
July 1, 2023 – July 31, 2023 Forfeited $900 $1,100
August 1, 2023 – First date of occupancy Forfeited $1,500 $1,700

 

Summer Session 2023 Cancellation Schedule*
Cancellation Form Submission Date $200 Reservation Fee Cancellation Fee Total Cost (Reservation fee + Cancellation Fee)
Within 3 business days of reserving Refunded - -
After 3 business days of reserving Forfeited $200 $400
April 1, 2023 – May 1, 2023 Forfeited $600 $800
May 2, 2023 – May 11, 2023 Forfeited $800 $1,000

*This applies to both all summer term and summer session 1 housing agreements.

Summer Session 2 2023 Cancellation Schedule*
Cancellation Form Submission Date $200 Reservation Fee Cancellation Fee Total Cost (Reservation fee + Cancellation Fee)
Within 3 business days of reserving Refunded - -
After 3 business days of reserving Forfeited $200 $400
April 1, 2023 – May 1, 2023 Forfeited $600 $800
May 2, 2023 – June 21, 2023 Forfeited $800 $1,000