TERMINATING YOUR CONTRACT
When signing up for housing, you signed up for one of the following contracts:
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- Academic Year Housing: This contract includes BOTH the Fall and Spring academic semesters.
- Spring Housing: This contract is only for the Spring academic semester.
- Summer Housing: Your summer contract is dependent upon which term(s) you enrolled in courses.
If you are terminating your contract, you have two types of contract termination:
1. Withdrawal: you are no longer attending the U on the main campus
2. Cancellation: you are still taking classes on the main campus
Please select the termination type below for more information and the associated fee schedule.
Contract Appeal Process
If exceptional, extenuating circumstances are the cause for you to need to cancel your housing contract, there is a contract appeal process. The first step in the process is completing a Contract Appeal Form (PDF). The appeal needs to be completed by the student and include the reasons and time frame for appeal.
CANCELLATION
A contract cancellation is when a student will continue to be enrolled at the University of Utah, but does not wish to live in an HRE facility for the duration of their contracted period. If you cancel your contract, there is a fee. Please see the Contract Cancellation Fees and Schedule for details.
- Students who are getting married or who are deployed for military service are not subject to contract cancellation fees when appropriate paperwork is given as part of their contract termination. Please cancel your contract as soon as you receive deployment paperwork or set your date for marriage.
Contract Termination Instructions
Contracts must be terminated by completing the Contract Termination section in your Housing U account. Once in Housing U, there is a tab on the top page for the contract termination section. We ask that students give HRE seven (7) days notice prior to their move-out date so we can alert staff of your check-out. Please note: cancellation fees are determined by the checkout date, not the date the cancellation form is submitted.
Cancellation Fees and Schedule
For students who do a contract cancellation, the fees and the schedule are detailed below. These fees are intended to generate a full academic year commitment by students and insure that we can accommodate individuals who desire the on-campus living experience.
ACADEMIC YEAR CONTRACT prior to occupancy: Fall CANCELLATION Fee |
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| Termination Date | Fee | Explanation of Charges to Account |
| Prior to May 1 | $0 | Reservation fee refunded, if paid |
| May 2-June 1 | $200 | $200 charged to account (reservation fee, if paid). |
| June 2-July 1 | $400 | $400 charged to account |
| July 2-August 1 | $600 | $600 charged to account |
| August 2-August 18 | $900 | $900 charged to account |
| August 19 or later | $1,300 | $1,300 charged to account |
ACADEMIC YEAR CONTRACT after occupancy: Fall CANCELLATION Fee |
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| Move-out Date | Fee | Explanation of Charges to Account |
| Fall Move-in Day to August 31 | $2,250 | Cancellation fee will be assessed to your account |
| September 1-15 | $2,100 | |
| September 16-30 | $1,950 | |
| October 1-15 | $1,800 | |
| October 16-31 | $1,650 | |
| November 1-15 | $1,500 | |
| November 16-30 | $1,350 | |
| Students not intending to continue for the Spring semester and who move out December 1 through the last day of the fall semester will pay the cancellation fee and be charged through the last day students can live on campus. We do not pro-rate the last two weeks of each semester. | $750 | If you notify HRE by October 1 |
| $900 | If you notify HRE by November 1 | |
| $1,050
|
If you notify HRE by December 1
|
|
| $1,300 | If you notify HRE on or after December 2 | |
| Day after fall semester closing day-spring semester move-in day | $1,500 | |
2021 SPRING CONTRACTS ONLY prior to occupancy: Spring CANCELLATION Fee |
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| Termination Date | Fee | Explanation of Charges to Account |
| Prior to December 1 (If you only have a Spring, not academic year contract) | $0 | Reservation fee refunded, if paid |
| December 1-spring semester move-in day | $580 | $580 charged to account |
SPRING and ACADEMIC YEAR CONTRACTS after occupancy: Spring 2021 Cancellation Fee |
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| Move-out Date | Fee | Explanation of Charges to Account |
| Spring semester move-in day - January 31 | $1,350 | Cancellation fee will be assessed to your account |
| February 1-14 | $1,100 | |
| February 15-28 | $950 | |
| March 1-15 | $800 | |
| March 16-31 | $650 | |
| April 1-19 | $500 | |
| April 20 -spring semester closing | Contract Balance | |
SUMMER CONTRACTS ONLY prior to occupancy: Summer CANCELLATION Fee |
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| Termination Date | Fee | Explanation of Charges to Account |
| Cancellation within 72 hours of making your room reservation | $0 | Reservation fee refunded, if paid |
| Cancellation after 72 hours of making your room reservation | $200 | $200 will be charged to your housing account |
SUMMER CONTRACT ONLY after occupancy: Summer CANCELLATION Fee |
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| Move-out Date | Fee | Explanation of Charges to Account |
| Any time during summer contract | $580 | Cancellation fee will be assessed to your account. |
*Housing & Residential Education defines occupancy as the moment when a resident takes possession of their room/suite/apartment key.
If you have any questions about your contract termination, please do not hesitate to contact our office for more information.
WITHDRAWING FROM THE U
Withdrawal/Not Attending the University of Utah on the main campus
A withdrawal is when a student decides not to attend the University of Utah or is leaving the University at the completion of an academic term session (fall semester, ELI term, etc.) and will no longer be enrolled on the main campus.
If you are intending to study abroad, graduate, do a service trip or will not be in Salt Lake City and are enrolled for the spring semester, you need to cancel your spring housing in Housing U.
- Students will forfeit their Reservation Fee if they withdraw:
- after May 1 for fall semester
- after December 1 for spring semester
- Students who withdraw are not charged additional Contract Termination Fees as long as they give Housing & Residential Education at least 30 days' notice of intended withdrawal.
- Failure to give 30-days notice will result in a $580 Termination Fee.
- Students who have reserved a space in the future are still subject to termination fees if they do not give 30-days notice prior to a semester beginning.
Please see the Withdrawal Fees and Schedule below for financial details.
Withdrawal fee schedule
Fall WITHDRAWAL Fee: ACADEMIC YEAR CONTRACT |
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|---|---|---|
| Termination Date | Fee | Explanation of Charges to Account not attending the University |
| Prior to May 1 | $0 | Reservation fee refunded, if paid |
| May 2 - 30 days prior to the start of the housing contract | $200 | $200 charged to account (this is your reservation fee) |
| Less than 30 days prior to the housing contract start date | $580 | $580 charged to account |
| Contract start date-post 10 days of that date | $580 + Daily Rate up to 10 days | $580 charged to account, plus daily rate charge, up to 10 days*, will be owed to HRE |
*After 10 days, contracts will be terminated for students who did not check in.
Spring WITHDRAWAL Fee: SPRING CONTRACTS ONLY not attending the University |
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|---|---|---|
| Termination Date | Fee | Explanation of Charges to Account |
| Prior to December 1 | $0 | Reservation fee refunded if paid |
| December 1-Contract start date | $580 | $580 charged to the account |
Summer WITHDRAWAL Fee: SUMMER CONTRACTS ONLY, not attending the University |
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| Termination Date | Fee | Explanation of Charges to Account |
| Cancellation within 72 hours of making your room reservation | $0 | Reservation fee refunded, if paid |
| Cancellation after 72 hours of making your room reservation | $200 | $200 charged to account |
Reminder: Housing & Residential Education does not hold or store mail for past residents. During winter and summer breaks, the mail is only held for seven days. Students may retrieve mail during the break or send an email to the respective desk with the name of an alternate person for retrieval.